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From individual service
offerings to complete project management, Diaspore is
the execution arm providing overall success and value to
your meetings, conferences, tradeshows or special
events.Following
is the list of services we cater: (click
on the services to read the details)
Even the best planned and executed corporate
event; meeting, program or sponsorship is only as good as the communication
components that surround it.
Whether you simply need to formally invite and encourage participation at a
closed meeting or need to design a complete campaign to capture a target market,
our event marketing services integrate brand strategies to fit your needs.
Event Marketing services include:
- Event theme, name and logo development
- Public relations
- Direct mail/e-mail campaign
- Web design and development
- Advertising - print and electronic
- Event collateral pieces - on-site
guide, invitations, etc.
- Registration support
- Outbound telemarketing and call center
- Sponsorship brochure
- Brand integrated signage
- On-site look and feel
Production is your single best opportunity to
gather all attendees and infuse them with so much energy and electricity that
all other aspects of your event are positively affected by it. In other words,
production, if executed properly, will allow the overall event to become more
than just another conference; it will become a full-blown experience.
At Diaspore, we accomplish this task by clearly understanding the power of
branding and brand integration. Our Production and Brand Management Team are
experts at identifying the message inherent to the brand. We continue to
creatively convey this message and its motifs throughout all aspects of your
event. Proper and effective brand management is the single most effective tool
to compress and communicate volumes of data to your audience. Your attendees
should feel as if they have been immersed in a multiple day, 360 degree, front
to back, top to bottom, living and breathing commercial.
Production services include:
- General session and breakout management
- Equipment negotiation and vendor
selection
- Film, video and digital media
production
- Strategic and creative design and
execution
- Sound and lighting design
- Scenic and stage design
- Custom music arrangement and production
- Graphics and speaker support
- Speech writing and coaching
- Talent management
- Special effects, pyrotechnics and
stunts
- Web casting
- Video and teleconferencing
Diaspore Inc. is India's leading Artiste Management Company, representing some
of the brightest talent across various genres. We manage performing artistes
like celebrities, actors, actresses & idols in the international, local and
regional entertainment scene.
We are equally successful in providing casting of supermodels, professional
models, singers, live bands, international dance troupes & various acts from
India & across the world.
Diaspore Inc. has been instrumental in establishing many pioneering artists.
There is an endless list of artistes managed by us.
Expo halls are ideal dimensional marketing
vehicles to build awareness, reach new partners and customers and enhance
existing relationships. Our integrated event marketing expertise will ensure
that you maximize the potential to:
- Showcase partner products, services and
solutions
- Introduce a new brand or promote
awareness
- Build and solidify partner
relationships
- Recruit new business partners and
customers
- Increase sales and revitalize marketing
momentum
- Generate revenue to offset conference
or meeting costs
- Provide a dynamic networking forum
Exhibition and Tradeshow services include:
- Strategic planning and consultation
- Expo hall design, production and
management
- Exhibit sales and administration
- Sponsorship development and sales
- Promotional opportunities
- Expo hall logistics and operations
Housing your event and your
attendees is often the important, and therefore the most costly, part of your
budget. Matching your meeting and budgetary needs with a world full of
properties to choose from is a daunting task that can frustrate and bring the
planning process to a halt. Diaspore turns this normally difficult phase in the
event planning process into an experience that is educational, enjoyable, and
most importantly successful. With your event needs in mind, we suggest the ideal
destination, venue and property for your event. Our buying power and experience
ensure a quality program at competitive rates.
Diaspore provides comprehensive room block management allowing for sub-blocks
and on-line inventory control from small meetings to citywide events. Our
housing and registration systems are integrated so rooms are confirmed
immediately upon enrollment.
Hotel and Site services include:
- Site
selection
- Site
inspections
- Contract
negotiations (convention centers and hotels)
-
Attrition/room block management
- Online /
call reservation system
- On-site
room block management
- Room
upgrades, comps, and amenities
- Staffing
and management
- Payment
processing
Often the first experience your attendees will
have with your event is the registration process. Attendees must have a positive
experience through a fast, secure, easy and convenient registration process.
Diaspore provides attendees ease and flexibility to register via the Phone, fax
or mail. Registration becomes part of the event brand experience as a direct
extension of the event's marketing strategy, helping to build excitement and
enthusiasm.
Event Registration services include:
- Phone and fax registration
- Traffic and back-end management
- Attendee specific information
- Payment processing
- On-site registration
- Badge design and creation
- Staffing and management
- Billing reconciliation
Food and beverage service is an integral part of
any program. It can be the turning point and the talk of the party. Events are a
time when all of the attendees can gather together, network and enjoy
themselves. It is a time when people openly communicate and deals are made. The
importance of the five senses cannot be understated.
The visual presentation, the wonderful aromas, the sound of sizzling when
cooking, the touch of food perfectly prepared and of course the unbelievable
taste.
Food and Beverage services include:
- Budget development
- Pricing negotiations
- Menu selection
- Customer service timeline
- Quantity reconciliation
- Weekly reporting, budget tracking and
cost analysis reports
- Off-site event negotiations
Logistics is the core of the infrastructure for
events. It is the glue that holds the event together. Our consistent day-to-day
pre-event and on-site logistics management gives us the unique ability to
determine how each aspect of the event has an impact on all other areas - the
domino effect. This allows for more effective planning with vendors, venue
personnel and contract labor.
The logistics manager coordinates the activities of all event staff to guarantee
that the event stays on or under budget and is delivered on time. From the date
the contract is signed, the logistics team tracks the budget, negotiates
contracts and bundles the purchases together to be more cost effective.
We promise our clients up-to-date budget tracking and an "open-book" policy on
all invoicing. Our consistent follow-up with vendors allows us to provide cost
savings across the board.
Logistics services include:
- Contracts, deposit schedules and
invoicing
- Consistent budgeting and reporting
- Final billing within 15 days of show
- Timeline management and production
schedules
- Insurance, safety requirements and
permits
- Weekly reports upon signing of contract
In these rapidly changing political and economical
times Vision continues to have a strong commitment to Event Security and
Protection. Traditional event protection and security typically involved
securing rooms and equipment. In the new era of event management, Vision
educates its clients on various forms of event protection and security: venue,
attendee, personnel, VIP, equipment, trade secrets, competition and evacuation
plans as a result of an emergency, act of war or natural disaster. As a result,
our clients are more informed and can make effective decisions to develop a
comprehensive protection and security plan for the event. We believe it is
better to have a superior security plan and not need one, than to need a
superior security plan and not have one.
Event Protection and Security services include:
- Hiring the appropriate security company
to meet program needs
- Develop
event wide protection and security plan
- Coordinate daily scheduling, briefing
and placement of all security personnel
- Developing security plans with
contingency plans
- VIP security
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